Privacy Policy

Who we are

Payslip Generator (freepayslipgenerator.co.uk) is operated by buy-it-fastest, a business based in South Africa, which is the controller of your personal data. For anything about your data, email info@buyitfastest.co.za.

1. Information We Collect

We collect information you provide directly when using Payslip Generator, including your name, email address, company details, and financial data you enter into our tools (such as employee payroll information, client details, and invoice data). We also collect usage data automatically, including your IP address, browser type, pages visited, and interaction patterns.

2. How We Use Your Data

We use your information to provide and improve the Service, process transactions, send service-related communications, respond to support requests, and analyse usage patterns to enhance user experience. We do not sell your personal information to third parties.

3. Cookies

Payslip Generator uses cookies and similar technologies to maintain your session, remember your preferences, and understand how you interact with the Service. You can control cookie settings through your browser, but disabling cookies may affect the functionality of the Service.

4. Third-Party Services

We use third-party services for payment processing, email, analytics and hosting:

• Google Firebase / Google Cloud: hosting, database and file storage.
• PayFast (South Africa): card payments, processed in South African Rand. When you pay by card we pass PayFast your email address and the order details, so this data is transferred to South Africa. Your card details are entered on PayFast's page and never stored by us.
• PayPal: payments in pounds, if you choose PayPal.
• Email providers (our SMTP mail host and Resend): to send account, payslip and billing emails.

These providers have their own privacy policies. We share only the minimum information necessary for these services to function.

5. Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. However, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

6. UK GDPR Compliance

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. We process your personal data lawfully, fairly and transparently. Our lawful bases are performance of a contract (to provide the Service), legitimate interests (to improve and secure the Service), and legal obligation (to meet tax and record-keeping duties). Where we rely on consent, you may withdraw it at any time. To exercise your rights, email info@buyitfastest.co.za or use our Contact page.

7. Your Rights

Under UK GDPR you have the right to: be informed about how your data is used; access your personal data; have inaccurate data corrected; have your data erased; restrict processing; data portability; object to processing; and rights relating to automated decision-making. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or on 0303 123 1113.

8. Where Your Data Is Stored

Your account and payroll records are held in Google Cloud Firestore in the European Union, and our application servers run in London (europe-west2). Files you upload — payslip PDFs, company logos and signature images — are stored in Google Cloud Storage in the United States.

This transfer is made under the UK Extension to the EU–US Data Privacy Framework, for which the UK Government has made an adequacy determination, and Google's Standard Contractual Clauses. Card payment details shared with PayFast are processed in South Africa. You may request that we delete any uploaded file at any time by emailing info@buyitfastest.co.za.

9. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with the Service. We may also retain data as required by UK law, including tax and financial record-keeping requirements. When data is no longer needed, it is securely deleted or anonymised.

10. Children's Privacy

The Service is not intended for use by children under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will take steps to delete it promptly.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically. Your continued use of the Service after changes are posted constitutes acceptance of the updated policy.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, email info@buyitfastest.co.za or use our Contact page.